Introduction of Civil Registrations

1. Issuing Birth, Death, Marriage Certificates
2. Past births (births after three months) Registration
3. Registration of past deaths (three months after death)
4. Expiration of the name of the birth certificate (below 21 years, over 21 years) / Change (below 21 years, over 21 years)
5. Changing / inserting / abandoning a birth certificate (mother's information / father's information)
6. Registration of marriages done in the registered churches in the division
7. Registration of marriages within offices

National Identity Card

  • Application for a new Identity Card (New Identity Card - DPR 1, Obtaining a duplicate - DPR 7, Revision of Identity Card - DPR 8)
  • Original Birth Certificate or Probable Age Certificate and a photocopy for the applicants who are less than 50 years old
  • Age above 50, If there is no birth certificate or probable age certificate,  results searching sheet and optional documents should be submitted (certificate of leaving school, certificate of
  • bridging, birth certificate of the birth of the applicant, birth certificate note, estate leave certificate, certified copies of the passport. , Registration card issued by the estate superintendent, birth certificate)
  • Citizenship certificates if born abroad
  • Color photos 6 (13/8 "* 7/8")
  • If you are applying for an NIC for the first time, the certified photocopy of the Grama Niladhari's certificate in the National Identity Card of the applicant's parent / guardian.
  • Marriage certificate to get husband's name
  • novice certificate or an upasampada certificate for budhist monks
  • Certificate of Service obtained within 3 months if required
  • For missing identity cards, the original copy of the complaint made by the police
  • Identity card currently being used for amendment
  • Stamps, 16-17 Rs. 3 / =, Over Rs. 13 / = Revisions and lost Rs. 15 / =
  • Formal affidavit with stamp (if needed)

Registration of Past Birth

  • If a birth has not been registered with 03 months since its occurrence it may be registered.
  • Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
  • Persons eligible for this
    • Any party having interest of
    • One of the parents
  • Fee chargeable is Rs. 50.00
  • Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth.
    • Marriage certificate of parents if they are married
    • One of following documents in proof of the date and place of birth of the subject.
      • Hospital birth report or certified copy
      • Grama Niladhari birth report or certified copy
      • Estate birth report or certified copy
      • Public Health Officer's certificate
  • Following documents should be produced with the declaration produced after one year since occurrence of the birth.
    • Marriage certificate of parents if they are married
    • Nil result sheet
    • One of the following documents indicating date and place of birth of the person
      • Hospital report of certified copy
      • Grama Niladhari report or certified copy
      • Estate birth report or certified copy
      • Copy of the Midwife's birth register
    • In case of non-possession of any of the above documents,
      • Health development record
      • Certificate of baptism
      • Certified copy of the school admission register / pupil's record sheet
      • Estate welfare officer's report
      • Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
    • If any of these documents are not available, declaration including details having knowledge of and an affidavit.

Issue of Probable Age Certificates

  • Certificates of probable age are issued to children under 14 yrs. of age whose birth cannot be registered.
  • Certificates of probable age are issued to,
    • Resident children of a children's home approved by the government.
    • Children who are under the guardianship of persons other than children's homes approved by the government
  • Documents to be submitted by the resident children of a children's home approved by the government.
    • Affidavit of the matron of the children's home
    • Medical certificate issued by a government medical officer determining the age of the child
    • Other documents containing information of the child (if any)
  • Documents to be submitted by the children other than residents of a children's home approved by the government together with the declaration;
    • Affidavit of the guardian
    • Documents in proof of the guardianship of the guardians regarding the child concerned
      • Grama Niladhari certificate or
      • Certificate of the probation and Childcare Service Officer
      • Certificate from the Social Services Department
      • Certificate issued by the Inspector of Police
    • Medical certificate issued by a government medical officer determining the age of the child
    • Health Development Record
    • Copy of the school admission register if the child attends school
  • Contact Additional District Registrar of the Divisional Secretariat at your nearest for further information.

Alteration of in a Birth Register

  • In a Birth certificate,
    • Information in cage 01 (Date & place of birth)
    • Information in cage 03 (Sex)
    • Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
    • Information in cage 09 (Informant's information) may be altered
  • Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
  • The declaration should be produced by
    • Owner of the birth certificate
    • Father or Mother
    • Legal guardian
    • A person who is dissatisfied with any of the information appearing in the birth register
  • Fee chargeable is Rs. 50.00
  • A certified copy of the birth register to be amended should be essentially attached to the declaration.
  • Following are some written evidences which may be produced to substantiate the request made in the declaration,
    • Parents' marriage certificate
    • List of children/ brothers and sisters
    • Birth certificate of father/ mother
    • Birth certificate of a child born after the registration of parents' marriage
    • In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject
    • Certified copies of records available in hospitals, maternity homes or midwife's records
    • Student's record sheet, extract of the school admission register
    • Copy of the electoral register where names of the subject and parents are included
    • If father is deceased, his death certificate

Registration of Adopted Children

  • Age of the adoptee child should not be more than 14 years.
  • Requirements to be met by the applicant
    • He / She should be more than 25 years of age.
    • The age gap between the applicant and the adoptee child should be at least 21 years.
    • This will not apply if the child concerned is a descendant of the applicant / his brother or sister / any of their married partners.
  • Child's consent is required if he / she is over 10 years old
  • Spouses (husband and wife) should produce an application
  • Order of adoption is issued by the District Court
  • This order should be registered at the Registrar General's Department
  • Birth of the adoption child can be re-registered
  • Following documents should be submitted for re-registration of such birth
    • Application for a re-registration of a birth
    • Parents' certificate of Marriage
    • Parents' certificates Births
    • Certificate of the Adoption
  • The application for re-registration of a birth should be produced to the Zonal Office of the Registrar General's Department to which the area where the child is born belongs to.

Obtain a Certified copy of the Birth Certificate

  • Refer the application to the Divisional Secretariat relevant to the area where the birth occurred.
  • Application can obtain from any Divisional Secretariat.
  • Fees chargeable
    • Where the date of registration or the no. of the entry is given the fee for one copy of the certificate is Rs. 100.00
    • Where the date of registration or the no. of the entry is not given and a search of registers not exceeding two years is involved fee for one copy of the certificate is Rs. 200.00
  • Required fee should pay to the Divisional Secretariat.
  • Duly filled application should submit to the Divisional Secretariat.
  • If you like to obtain the certificate of birth by post, submit a stamped envelop with the application.
  • If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.

Translate Certificate of Birth

  • Offices of the Department where service of sworn translators can be received are given below.
  • Translations which can be obtained,
    • Sinhala - English
    • Tamil - English
    • English - Sinhala
    • English - Tamil
  • Time of receiving applications
    From 9:00 a.m. - 3:00 p.m.
  • Applications may be obtained from the offices where sworn translators are available.
  • Documents to be submitted
    • Duly completed application.
    • Original or certified copy of birth certificate obtained from a Divisional Secretariat of the document to be translated.
    • Stamped envelope if translations are to be received by post.
  • Fee for translations
    Rs. 500.00 for one copy payable to the Registrar General's Department

 

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